People & Culture Administrator

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Position: People & Culture Administrator
Location: Taggart Family Y, 180 Argyle Ave.
Type: Full Time (one year contract)
Preferred start date: Monday, May 10, 2021
Closing date: Tuesday, May 04, 2021

Overview

As one of the largest charitable community service organizations in the National Capital Region, the YMCA-YWCA of the National Capital Region responds to critical social needs in the community and works to provide solutions. Serving more than 90,000 people across our region annually, we are committed to nurturing the potential of children, youth, and adults, promoting healthy living, and fostering social responsibility within the community. This position requires a commitment to the Y mission and core values of responsibility, honesty, caring, and respect, which form the foundation of all Y programs and services.

Reporting to and in coordination with the People & Culture Manager, the People & Culture Administrator provides excellent service to the public and staff of the YMCA-YWCA of the National Capital Region. The People & Culture Administrator supports the general administration of all HR functions across the Association.

Key objectives:

  • This role is critical in creating and maintaining an environment of trust and respect between management and employees.
  • This position is responsible for providing support to management, employees, and volunteers on all HR functions.
  • This position is responsible to support the implementation, consultation, compliance, and training regarding the Child, Youth and Vulnerable Person Policies and Procedures across the Association.

 Specific Responsibilities

The People & Culture Administrator will assist with organizational planning and development, recruiting, retention, training, employee relations, compensation, benefits, and counsel with the management team on HR and business related strategy.

Main responsibilities:

  • Prepare and update employment records related to hiring, transferring, promoting and terminating staff and volunteers
  • Provide information to new job candidates including, job duties, responsibilities, benefits, schedules, working conditions, promotion opportunities, etc.
  • Administrate the HRIS: create profiles, produce reports, make profile modifications, etc.
  • Control the onboarding training to new staff
  • Control the training to new and existing staff regarding policies and procedures
  • Ensure all job postings are listed in accordance with the requirements set out in the YMCA-YWCA job descriptions
  • Implement HR policies, procedures, and objectives.
  • Organize and tag all incoming resumes.
  • Support general administration, including performance reviews, employee surveys, training seminars, HRIS maintenance, filing letters, organizing, printing, and filing, etc.

 Qualifications

  • A post-secondary Certificate or Diploma in office administration, human resources management, or a related field is required
  • 1 year of experience in Human Resources would be ideal
  • Knowledge of the Employment Standards Act, Labour Relations Act, and the Human Rights Act
  • HRIS experience would be ideal
  • Strong verbal and written communication skills are required
  • Strong attention to detail, as the preparation of Human Resources documents, requires significant accuracy
  • A high degree of professionalism and confidentiality is required in this role

Requirements

  • Must provide a Criminal Record and Judicial Matters Check (Level 2), not older than 6 months, as per Association policy
  • Annually all staff must complete the mandatory training for the Protecting Children, Youth, and Vulnerable Persons, and submit the certificate of completion

Competencies

  • Organization Sensitivity– Articulates and ensures that stakeholders have knowledge, understanding, and appreciation of the scope and diversity of the Association’s strategic outcomes, vision, mission, programs, and services.
  • Problem Solving– Identifies an issue, gathers and processes relevant information, coming up with possible solutions, selecting appropriate responses, and implementing them.
  • Communication– Communicates in a thorough, clear, and timely manner and supports information sharing and goal achievement across the Association.
  • Quality Focus– Ensures that success criteria for self, staff, and programs are set, reviewed, and surpassed regularly to provide excellent service delivery.

 

How to Apply

Cover letter and resume must be submitted no later than the closing date to the YMCA-YWCA of the National Capital Region, to peopleandculture@ymcaywca.ca   

Please use the position title as the subject line in your application e-mail.

All internal applicants must inform their supervisors of their intention to apply for the position.

The YMCA-YWCA of the National Capital Region is committed to being an Equal Opportunity Employer. Please advise in advance if you require any accommodation during the application or selection process. We believe all people have the right to live free from discrimination or harassment of any kind. Any information you send us will be handled respectfully and in complete confidence.

The YMCA-YWCA of the National Capital Region is committed to providing a safe environment for children. Candidates will be thoroughly screened using background checks and a review process.

Thank you for your interest. Only those selected for further consideration will be contacted.

 

 

 

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